VocalSync answers every call, books every appointment, and follows up on every lead — in natural English and Swahili, 24 hours a day. Your team never touches a phone.
No software to install, no menus to record, no engineers required on your side.
Services, pricing, policies, hours, and how you'd want a trained receptionist to sound — casual or formal, yours to decide.
Voice, script, calendar and CRM are connected and tested against real call scenarios before anything goes live.
Your number starts answering itself — every booking, reschedule and reminder handled automatically from day one.
VocalSync doesn't just answer the phone. It runs the parts of your front desk that eat the most staff time.
Every call answered, even Sunday at 9pm. Books directly into your calendar, no staff involved. Recovers ~Ksh 30,000+/mo from after-hours bookings.
Auto-calls clients 24 hours and 1 hour before their appointment. No-shows drop 40–80%.
Finds and calls potential clients from Maps, Facebook, and local directories. 15–35 new clients/month.
Scrapes, verifies, and delivers CRM-ready prospect lists — name, phone, location, intent. 500+ enriched leads/month, ready to dial.
Natural-language conversation, not a menu bot. Included free on every plan.
No rigid menus, no "your call is important to us." VocalSync understands context, asks the right follow-up, and closes the loop.
Kylie understands context, asks the right follow-up, and speaks the way a well-trained receptionist would.
Clients type the way they'd text a friend, and VocalSync replies in kind — booking, confirming, and answering questions in the same thread.
Availability is read live from Google Calendar, so nothing gets double-booked and every confirmed slot is logged straight into your CRM.
VocalSync scores prospects from Maps and social listings, calls them with a tailored offer, and hands your team only the ones who said yes.
VocalSync understands context, asks the right follow-up, and closes the loop — booking, logging, and confirming without a human touching it. Most callers don't realize they're not speaking to a person until they're told.
VocalSync learns your services, pricing, and policies — then speaks the way your business would want it to. Figures below are illustrative, based on typical Nairobi SME call volumes.
Books cleanings and consultations, sends recall reminders every 6 months, and answers pricing questions without pulling a receptionist off the desk.
Identifies returning clients by phone number, checks bay availability, and books drop-offs — without anyone leaving the workshop floor.
Handles the constant stream of "how much is..." questions and books walk-in-adjacent slots on the fly, in the language the client called in.
Qualifies inbound leads, books viewings against agent availability, and follows up automatically with anyone who went quiet.
Screens new-client calls, books consultations against attorney availability, and keeps a clean call log for every enquiry.
"We used to close at 6pm and lose everything after that. Now half our new bookings come in overnight."
"The WhatsApp side alone paid for itself — clients book themselves in without ever calling the salon."
"It sounds like one of my own staff. Clients don't realise they're not talking to a person until we tell them."
Every plan includes the WhatsApp AI. Talk to us about what fits your call volume.
It's built to hold a real conversation — understanding context, asking follow-up questions, and speaking casually rather than reading a script. Most callers don't realize they're not speaking to a person until they're told.
English and Swahili, fluently, including callers who switch between the two mid-conversation.
Most businesses are live within 48 hours. You'll need a Google Calendar (or any CalDAV), a Kenyan phone number, and your client list in Excel, Sheets, or Airtable.
It replaces the phone-answering part of the job. Your team stays focused on the clients standing in front of them instead of the ones calling in.
It hands off to a human on request, and for anything outside your services or policies, it says so rather than guessing.
The real cost isn't the call — it's where that client books instead.
Clients would rather type "book Tuesday 10am" than wait on hold.
From your first call with us to your AI receptionist answering live.
Book a 20-minute demo. We'll show VocalSync answering a live call for your business type.